What Is The Advantage Of The E-Verify Program?
E-Verify is currently the best means available for employers to electronically verify the employment eligibility of their newly hired employees. The program virtually eliminates Social Security mismatch letters, improves the accuracy of wage and tax reporting, protects jobs for authorized workers, and helps you to maintain a legal workforce.
What Is E-Verify?
E-Verify is an Internet-based system that compares information from an employee's Form I-9 Employment Eligibility Verification to data from the U.S. Department of Homeland Security & Social Security Administration records to confirm employment eligibility.
What Is The I-9 Form?
Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States (this includes citizens and non-citizens). Both employees and employers (or an authorized representative of the employer) must complete the form.
We @ Mobile Signatures are certified to act as authorized representatives for the I-9 Form and Employer Agents for the E-Verify Program. As authorized agents we travel to verify employee (new hire) identification and complete section II of the I-9 form. We CAN NOT and DO NOT serve as Notary Public's in any capacity. The I-9 form does NOT require a notarial act and therefore we do NOT affix a notarial stamp or impression seal on it. To complete the I-9 as an authorized rep & then to sign as a Notary Public of our own signature is PROHIBITED in ALL states!
North Carolina, E-Verify:
SB 1523 - Passed in 2006, SB 1523 requires all state agencies, offices, and universities to use E-Verify. The law applied to all employees hired after January 1, 2007 except for local education agencies which was March 1, 2007.
HB 36 - Passed in 2011, HB 36 requires all employers with more than 6 employees to use E-Verify. The phase-in period began in October 2012 through July 2013.
South Carolina, E-Verify:
HB 4400 - Passed in 2008, HB 4400 requires the mandatory use of E-Verify for all employers by July 1, 2010. All public employers, private employers with more than 100 employees and public contractors with more than 500 employees were required to comply by January 1, 2009. All private employers must comply by July 1, 2009 and all other all businesses by January 1, 2010.
***Laws mandating E-Verify use kicked in for some businesses in several states on Jan 1, 2013. North Carolina is one of the many states impacted as of Jan 1, 2103. NC
private employers with 100 or more employees must now confirm the work authorization of each new employee through E-Verify as per House Bill 36 (Session Law 2011-263). The law does not apply to seasonal temporary employees who are employed for 90 or fewer days during a 12-consecutive-month period.
Penalties: Failure to comply can result in civil fines ($10,000+) and notification to U.S. Immigration and Customs Enforcement and local law enforcement agencies.
Differences Between the I-9 Form and E-Verify
Form I-9 E-Verify
Is mandatory Is voluntary
Does not require a S.S# Requires a S.S#
Does not require a photo Requires a photo on identity
on identity documents (List B) documents (List B)
Must be used to re-verify MAY NOT be used to
expired employment re-verify expired employment
For additional information on E-Verify and the I-9 Form please visit www.dhs.gov/E-Verify or Call 888-464-4218.
Why An Authorized Representative?
For a variety of reasons, the employer and employee are not able to meet in-person for execution of the Form I-9. When necessary, an employer may authorize a third party to act as its Authorized Representative. The third party representative performs all actions required of the employer in the Form I-9 process and completes Section 2 of the form (Employer’s Review and Verification, and Certification statement).
An employer may designate anyone it chooses to be an Authorized Representative for execution of a Form I-9. Given their broad availability and experience in satisfactorily identifying their clients, notaries are among those seen as a logical choice to serve in this capacity.